Managed Print Services

Managed print services_people discussing in office

At a time when more and more organisations are looking for ways to reduce costs and increase efficiency, Avantech offers proven managed print solutions that can help businesses achieve such goals.

By optimizing the fleet of printing equipment and properly managing the print environment, we can help a business reach its financial goals whilst allowing management to focus on what really matters – the business. We have made significant improvements on the efficiency, productivity and cost effectiveness in a wide range of business, both small and large, by listening and learning about their need and then offering a bespoke solution to meet requirements and achieve desired results.

Together with quite a few years of experience, we use the latest technology and effective software solutions to help a business cut down on costs.

How we can help you setup a managed print environment

A defined print policy: Establishing the company’s print policy such as rules around colour printing; a reference document that helps maintain control of printing habits.

Rationalising the print fleet: A careful audit of the print workflow needs helps to ensure that the fleet meets requirements. This is about more than just cutting down on the number of devices; it is about ensuring the most appropriate devices are placed in the right locations to ensure maximum efficiency.

Cutting down on consumables: Introducing specific managed print software to set duplex printing as a default option can dramatically reduce the amount of paper used. We can also help you ensure that colour printing is only used when it is really required.

The right device for the right job: With the right software in place we can enable printing from any networked device. This means that jobs can be automatically routed to the most cost-effective printer for that job. We can even build rules to apply default settings for specific applications, such as Black & White for all print jobs coming from email.

Secure Printing: Secure printing means a job is only printed when the person that sent it to print is at the device. This reduces incidences of lost or forgotten printing, and so reduces reprinting of the same document. This also helps secure confidential information and complies with the new EU General Data Protection Regulations.

Control over procurement: We consolidate all your print suppliers into one, with a single monthly bill, giving you greater control over procurement and offering the benefits of centralised purchasing.

Maintaining Savings: We also help you maintain control so that costs do not spiral upwards again in the future. Clear reporting means you can allocate print costs and plan budgets to identify potential improvements.

Click readings: We can take machine click readings without having to depend on company personnel to advise such readings on a monthly basis.

Consumables replenishment: Installed software will advise us of replenishment requirements to avoid machine stoppages and eliminate down time.

Full Service Maintenance Agreement (FSMA):  Agreements reached with any size of company that will regularize service maintenance, reducing down time and ensuring an agreed response time for any maintenance requirements.

Want to know more about our managed print services?