The Advantages of a Managed Print Environment

Whether you run your own business or work within a company; whether the business is small or large; at some point you have definitely dealt with some kind of paper handling. Be it printing, copying, scanning or filing; paper handling in an office is ever-present.

With this in mind, one may easily conclude that paper handling must be taken in account when evaluating a company’s expenditure, workplace efficiency and document security. Auditing these costs can be made easy using a managed print environment.

The advantages of a Managed Print Environment

managed print environment A managed print environment presents a plethora of benefits, some of which are:

  • Full control on your printing.
  • Efficiency enhancing tools that lower printing costs.
  • Cost effectiveness reports based on location print volume, device capabilities and number of users.

With these figures in hand one can easily asses which devices are decreasing efficiency and how best to deal with this. It is truly a data-driven approach to business printing.

Print management software

Print management software is what makes collecting all your printing data not only possible but automated. This software can track who is printing what and produce various reports which can be customised according to your business needs. Printing, copying, faxing and scanning usage can be tracked and assessed by department, individual, location or project you’re working on, depending on what you need. Internal costs can also be charged back correctly.

This software also provides a secure environment for printing. All print jobs are stored in a user’s personal secure print queue until they are released to a particular office printer of the user’s choice. A good Print Management Software prevents unauthorised use of devices, users are required to authenticate themselves at the device using a card login, PIN code or job code. Users can then select which of their print jobs to release from a list displayed directly on the device screen. Such software is also able to prevent unauthorised use of colour printing or the use of small expensive printers.

Learn more about the advantages of having a managed print environment.

Download a sample report

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