Taking Document Processing to the Cloud: Smart Scanning, Anywhere, with Scan2x Online
Gone are the days when document processing meant being tied to a desktop or stuck in the office. Today’s teams are working across multiple locations—at home, in branch offices, on the move—and they need tools that move with them.
Scan2x Online is built for this new reality. It brings intelligent document capture to the browser, enabling users to scan, upload, and process documents securely from any device with internet access. No complicated installations. No hardware constraints. Just powerful functionality available at your fingertips, wherever you are.
Whether you’re capturing physical documents on a scanner in a satellite office or uploading digital files during a layover, Scan2x Online ensures your workflows remain seamless, centralised, and compliant.
What is Scan2x Online?
Scan2x Online is a browser-based version of the powerful Scan2x platform, giving users the ability to process physical or digital documents from any device with an internet connection. Designed for organisations seeking efficiency, mobility, and scalability, it provides all the core features of the desktop version—plus the flexibility of the cloud.
With Scan2x Online, you no longer need to rely on local installations. Teams can scan paper documents or upload PDFs and images directly into a secure cloud workspace. From there, Scan2x’s AI-driven engine classifies the document, extracts relevant data, and sends it to your Document Management System (DMS) or other business platforms for seamless workflows. [/vc_column_text]
Key Benefits at a Glance
- Browser-Based Convenience: All you need is a web browser. No installations, no admin rights, and no hassle.
- Simple Login: Use secure credentials to access your account and your document capture jobs from anywhere.
- Auto Scanner Detection: The system instantly detects your connected scanner and prepares for capture.
- Supports Physical and Digital Documents: Whether you’re scanning from a Canon MFP or uploading a PDF via the web or your mobile phone, Scan2x Online has you covered.
- Intelligent Cloud Processing: Documents are securely uploaded and analysed in the cloud with AI features like OCR, data extraction, and classification.
- Seamless Integrations: Built to work with popular DMS platforms like Therefore™, SharePoint, NetDocuments, and others.
- Remote-Ready: Offers the same robust functionality as desktop Scan2x, designed for hybrid and remote teams.
- Compliance-Driven: Built-in audit trails, secure access, and metadata validation ensure you meet regulatory requirements.
A Real-World Use Case: Cloud-Based Scanning in Aviation
Let’s explore how Scan2x Online revolutionises operations in a document-heavy industry like aviation.
Aircraft maintenance reports, compliance checklists, parts certifications, and inspection logs—all of these are critical documents that aviation companies must manage daily. Traditionally, these are handled across multiple touchpoints: hangars, airports, and remote field teams. This introduces issues like:
- Delayed approvals or data entry
- Risk of lost or incomplete documents
- Limited audit trail visibility
- Scattered workflows across teams
By implementing Scan2x Online integrated with Therefore DMS, aviation companies can centralise and automate their document processing. Staff at any location simply log in to Scan2x Online, scan or upload documents, and let the platform do the rest.
Thanks to its intelligent capture and AI classification, Scan2x identifies document types, extracts key metadata (like aircraft registration, part numbers, technician ID, etc.), and securely routes the document to the correct DMS folder or approval workflow. This integration creates a streamlined, audit-ready process with real-time accessibility.
For an industry where safety, accuracy, and compliance are paramount, this translates into fewer delays, improved data integrity, and a faster path to readiness and maintenance sign-off.
It keeps operations efficient, auditable, and always ready for take-off.
Built-In Intelligence: What Sets Scan2x Apart
Unlike basic scanning solutions, Scan2x is AI-powered, meaning it doesn’t just digitise documents—it understands them. Its capabilities go far beyond traditional OCR:
- Document Classification: Recognises document types based on layout, text patterns, or AI recognition.
- Key-Value Extraction (KVP): Perfect for structured or semi-structured forms. It reads key labels like “Customer Name” or “Invoice Total” and pairs them with values—even handwritten text.
- Natural Language Query (NLQ) Analysis: Define fields like “Contract Expiry Date” or “Key Risks” using plain-language prompts, and let Scan2x extract them automatically—even from unstructured content.
- No Templates Required: Whether you’re scanning a contract, policy, or receipt, Scan2x adapts dynamically—ideal for businesses with varied document formats.
These AI modules operate with minimal configuration, drastically reducing admin setup time and accelerating deployment across departments.
Seamless Integration with Your Business Tools
One of Scan2x Online’s greatest strengths is its ability to integrate with virtually any business system. From direct exports into SharePoint, Google Drive, Microsoft 365, and FTP servers, to deeper API-level integrations with CRM, ERP, and accounting platforms, Scan2x enables end-to-end automation.
For instance, a scanned invoice can be extracted, validated, and automatically posted to your finance system—while a compliance document can trigger a workflow to alert your legal team or initiate a review process.
Thanks to secure export options (CSV, XML, JSON) and connectivity with both local and cloud-based systems, your data flows securely and reliably.
Perfect for Hybrid Workforces
As businesses embrace remote and hybrid work, Scan2x Online ensures that all team members—no matter where they are—can:
- Access their scanning jobs via a unified browser interface
- Share documents with teams in real time
- Follow audit trails and access metadata history
- Remain fully compliant with GDPR and other regulations
From a hotel room, an airport lounge, or a home office, team members remain connected and productive.
The Future of Document Processing is Here
Scan2x Online is more than a scanning tool. It’s a document automation powerhouse, tailored for modern businesses that demand:
- Accessibility
- Automation
- Auditability
- Agility
Whether you’re in aviation, finance, healthcare, property, or manufacturing, Scan2x Online enables you to eliminate manual paperwork, streamline collaboration, and gain real-time insights into your documents—wherever you are.
Ready to Elevate Your Document Workflows?
Say goodbye to heaps of documents and hello to simplified processes. Discover how Scan2x Online can transform your business operations—securely, intelligently, and from anywhere.