ON PREMISE OR CLOUD: What is the best option to handle your documents?

Handling your documents and processes: on-premise or Cloud? When it comes to handling your business documents and processes, you have two main options: hosting an on-premise software application or using a cloud-based system. Both options have their advantages and disadvantages, and the best choice for your business will depend on your specific needs and circumstances.

What is on-premise software?

On-premises software refers to software that is installed and run on a company’s own servers, located within the company’s own office or data center. This type of software is also known as “on-prem” or “on-premise” software.

With on-premises software, the company has full control over the software and the data it stores, and the company is responsible for maintaining, backing up and updating the software.

Advantages and Disadvantages of on-premise solutions

Full control, security and customization

On-premise solutions refer to software and systems that are installed and run on your own servers, located within your own office or data center. With on-premise solutions, you have full control over your data and the ability to customize the system to your specific needs.

One of the main advantages of on-premise solutions is that they give you complete control over your data.

This means that you are responsible for the security and protection of your data, which can be especially important for businesses that handle sensitive information. The security of your network and infrastructure is also your responsibility alone.

On-premise solutions can be customized to your specific needs, allowing you to create a system that is tailored to your business processes.

Expensive to maintain

However, on-premise solutions can also have some downsides. One of the main disadvantages is that they can be expensive to set up and maintain.

This is because you are responsible for the hardware, software, backup and maintenance costs associated with running the system. Additionally, on-premise solutions are typically more difficult to scale, so as your business grows, you may need to invest in additional hardware and software to keep up with the increased demand.

Advantages and Disadvantages of cloud solutions

Scalable

Cloud solutions, on the other hand, are hosted by a third-party provider and accessed over the Internet. With cloud solutions, you don’t need to worry about the hardware or software associated with running the system, as the provider takes care of all of that for you.

Additionally, cloud solutions are typically more scalable, so as your business grows, you can simply add more users or storage without needing to invest in additional hardware.

More cost-effective

One of the main advantages of cloud solutions is that they are typically more cost-effective than on-premise solutions.

This is because you only pay for the storage and resources that you need, and you don’t need to worry about the upfront costs associated with setting up and maintaining your own system. Additionally, cloud solutions are typically more scalable, so as your business grows, you can easily add more users or storage without needing to invest in additional hardware.

Less control over the system

However, cloud solutions can also have some downsides. With cloud solutions, you have less control over the system features and specification and may be limited in terms of customization options.

It also may not be possible to connect your cloud-based system to any data sources that you may still host inside your offices due to incompatibility of security policies.

In conclusion, whether you choose to handle your documents and processes on-premise or in the cloud, there are advantages and disadvantages to consider.

On-premise solutions could possibly offer more control but can be more expensive and difficult to scale. Cloud solutions are typically more cost-effective and scalable but can offer less control.

Ultimately, the best choice for your business will depend on your specific needs and circumstances. It is important to evaluate the specific requirements of your business, such as security, scalability, and cost before making a decision.

Cloud Workspace Collaboration: How it works?

Canon’s Cloud Workspace Collaboration is a fully managed, cloud storage solution that provides a suite of applications accessible from any TWAIN scanning device to help you drive your digital transformation:

· Easy to deploy and use

· Works seamlessly with Canon’s cloud-connected devices

· No need for complex and expensive IT

· Enables efficiency and productivity

· Better information and content management

Why use Canon’s Cloud Workspace Collaboration as your best solution?

Canon’s Cloud Workspace collaboration is a cloud-based platform that allows for easy sharing, editing, and collaboration on documents and files. Some reasons why businesses may choose to use Canon’s Cloud Workspace include:

1. Increased productivity: By allowing team members to access, edit, and collaborate on documents from anywhere, Canon’s Cloud Workspace can help increase productivity and reduce delays caused by having to share physical documents or wait for feedback.

2. Improved collaboration: Canon’s Cloud Workspace allows multiple team members to work on the same document at the same time, with real-time updates and the ability to see who is making changes. This can help improve collaboration and communication between team members.

3. Enhanced security: Canon’s Cloud Workspace is built with security in mind and offers a variety of security features such as user authentication and encryption to ensure that your data is protected.

4. Cost-effective: Canon’s Cloud Workspace is a cost-effective option as it eliminates the need for expensive hardware and software and allows businesses to pay only for the storage and resources they need.

5. Scalability: Canon’s Cloud Workspace is easily scalable, so as your business grows, you can simply add more users or storage without needing to invest in additional hardware.

6. Easy access to documents: With Canon’s Cloud Workspace, documents can be accessed from any device with an internet connection. This allows team members to access and edit documents even when they’re on the go.

7. Integration with other apps: Canon’s Cloud Workspace seamlessly integrates with other popular apps and platforms, such as Microsoft Office and Google Docs, making it easy to use and share documents.

In conclusion, Canon’s Cloud Workspace collaboration offers businesses a range of features that can improve productivity, collaboration, and security, as well as being cost-effective, scalable and easy to access. Additionally, the integration with other apps such as Scan2x and Therefore™ makes it a versatile and user-friendly solution.