The following are some examples of the companies in Malta who have entrusted their Information Management requirements to us.
Armed Forces of Malta
The Human Resources department of the AFM selected Therefore™ Document Management and Avantech to help them take control of their growing physical paper archive and provide a secure disaster recovery solution. HR-related documentation is now available securely across the full AFM network to those users who have the necessary security clearance.
Identity Malta Agency
Identity Malta is the Malta Government’s agency tasked with managing the registration of Maltese citizens, expatriates, land and immovable property, the public registry, passports, residence visas and identity cards. Such onerous responsibilities require a proven document and asset management system capable of providing effective business continuity, disaster recovery and workflow functionality for documents. Therefore™ DMS was selected because it matches all of these criteria.
Public Registry of Notes
The Malta Public Registry of Notes is responsible for the management and production of official Notarial Searches for the Government of Malta. The production of Notarial Searches are an essential and mandatory step in the execution of any asset-related contract in Malta. We were engaged to provide a complete end-to-end storage, research and billing system for the fifty million plus pages in the archives dating back to the 1850s. A combination of Therefore™ Document Management, Avantech ScanStations and a series of custom interfaces and processes is transforming the way this essential function of national importance is performed.
Bank of Valletta
Bank of Valletta have embarked upon a bank-wide project to involve document and information management technology in every aspect of business to improve on their customer service, internal audit and compliance, data protection and security requirements. With a combination of the standard features of the Therefore™ DMS and customised software developed by Avantech, we have integrated Information Management seamlessly into the Bank’s workflow. Networked ScanStations in every branch and business unit across the country ensure consistency, accountability and security for all documents entering the banks’ document workflows. For further information on this installation, click here to view this BOV testimonial video.
At APS Bank we have implemented various customised document scanning applications to add value and interface with their core banking system when scanning bank cheques, customer Identification Cards and Passports. We have also installed PlanetPress Connect, a variable data printing solution that works in the background to enhance and enrich their bank statement delivery via print, email or their online banking systems and ATM machines.
Burlo’ Fleri-Soler and Associates
All areas of the Legal profession generate and work with large amounts of paper documents and the Notarial sphere is no exception. In embracing Avantech’s document management solutions, this leading firm has implemented full document management functionality within their offices allowing full text searches across all their clients’ documents and complete remote access via smartphone and tablets. Physical filing cabinets no longer occupy large amounts of expensive office space, and all documents are protected against loss and damage.
PiscoPartners is a law-firm specialising in cross-border tax planning. Having offices in Malta and Switzerland and a team conducting business in five languages, it services international businesses in corporate, commercial, tax and financial-legal matters. Therefore™ Document Management was selected due to its workflow features, multiple access via desktop, web and mobile, and its robust security and business continuity functionality.
Elmo Insurance are one of Malta’s biggest insurance companies, offering a full portfolio of insurance products. Elmo’s management team have committed to a long-term strategic plan to digitize their document processes and integrate their digital assets into their core information management systems.
GO are using Therefore™ to make seven million digitised copies of their customer contracts and related correspondence immediately retrievable by staff in their customer outlets over a secure web browser link. The contracts are all full text searchable and every access is audited.
European School of English (ESE)
ESE have chosen ScanStation as their capture technology of choice for student exam papers. Using ScanStation, staff members submit batches of multiple-choice exam answer sheets and ScanStation automatically interprets and scores each sheet. Furthermore, it then produces score summaries by student, class and paper in Microsoft Excel format for analysis and further processing. Finally, ScanStation sends each document, correctly indexed, into ESE’s central document repository.
Long Clawson Dairy (UK)
As a leading producer of traditional British cheese for over 100 years, Long Clawson Dairy have implemented very strict quality control procedures throughout their manufacturing process. These procedures are meticulously documented, checked and audited. The Avantech ScanStation scanning solution has enabled the streamlining of this very important process, including seamlessly linking to back-end IT systems for document classification and storage.
Maltapost use our scanning technologies, the Therefore™ Document Management systems and our auto-indexing and billing systems to manage the provision of services to their clients in the fields of records management, bulk scanning and document storage. In providing a comprehensive suite of tools that seamlessly interlink throughout their various processes we have enabled cost-saving efficiencies and new business opportunities not previously possible.
Together with staff from RentAStore we were able to design a bespoke application to handle their back-office requirements for billing and the provision of their various services to clients, including a we-based client portal.
Blevins Franks use Therefore™ Document Management to store all incoming and outgoing emails and correspondence relating to their clients. By integrating the DMS into their existing software and the development of some new software tools by Avantech, we have greatly increased user efficiency, search speeds and convenience.
MZ Investments utilise Therefore™ Document Management as part of their core Portfolio Management System (PMS), another Avantech product. Avantech’s PMS greatly facilitates the management of clients’ investment portfolios by tracking securities & cash, generating reporting and ensuring compliance. The interfacing of Therefore™ DMS to this system has been a massive value-multiplier, and MZ Investments benefit from the use of an industry-leading document management system as part of their daily processes.
GlobalCapital use ScanStation as part of their document imaging strategy going forward, as ScanStation allows every staff member to authenticate and scan in a quick, easy and secure manner while ensuring that documents are scanned consistently and accurantely every time.
Tipico use Therefore™ DMS as their primary store for incoming and outgoing emails via a link to their Microsoft Exchange server. Their Finance department also use the DMS to automate their business workflows to maximise efficiency.
St James Hospitals (Libya)
St James Hospitals (Libya) operate three fully fledged private medical facilities in the centre of Tripoli, Libya. These include a fully-fledged hospital and a separate state of the art dental unit. The company has also recently invested in one of the most modern Hospital Management System (HMS) solutions available today and required a robust, comprehensive document scanning solution that could interface seamlessly with the HMS while providing all the scanning intelligence required to render document scanning automatic. We provided the solution to this requirement in the form of ScanStations at each site.
By using automatic document recognition functionality, Persona have revolutionised their storage and retrieval of patient records. Forms are automatically recognised and processed by the DMS, eliminating the need for manual filing of information.
Robert Arrigo & Sons
By using Therefore™ DMS to store and retrieve documents relating to their clients’ bookings, Robert Arrigo & Sons have achieved their goals for disaster recovery and business continuity. By integrating their client reservations systems and financial package with Therefore™, they continue to add value to these systems by improving on document sharing and workflow.
Mizzi Organisation have entrusted us with their huge document digitisation and automation project to link their entire group to one central document automation and storage repository. Using a network of ScanStations and the Therefore™ Document Management System they are rolling out a state of the art document workflow structure, integrating with all the various ERP systems in every company, to create one unified management structure with group-wide analytics and true searchability while remaining fully secured.
The Gasan Group is one of Malta’s largest commercial organisations. Their finance department are using our scanning and document management solutions to store, index, retrieve and secure the large number of accounting documents, contracts and other important documentation generated daily.
As a primary distributor of food products, Nectar are implementing Therefore™’s web interface and mobile app interface to provide remote document access over 3G for their delivery vans. Accounting documents are also automatically recognised and filed by the DMS, thus increasing efficiency and eliminating human error.
Attard & Co
Attard & Co’s finance department use the Therefore™ DMS to quickly search through high volumes of invoice documents via full text indexing. We also developed a custom utility to report on document counts within specific categories for daily audit purposes.
P Cutajar & Co
P Cutajar & Co ‘s finance department use the Therefore™ DMS to store and quickly search through high volumes of invoice documents via full text indexing. Scanning of these documents is handled by ScanStation in a completely automated process.
Falzon Group use ScanStation to manage and facilitate the daily capture of all their documentation relating to their oil management and distribution businesses. By reducing the task of scanning and indexing complex documentation to a one-click action, ScanStation has allowed the Falzon Group to scan documents at the beginning of the business process thereby unleashing the power of digital document workflow systems and quick document search.
Merlin Computers use their Therefore™ DMS installation to provide quick access to client documentation.
Cortex Ltd use our Document Management solution to store, index and retrieve all documentation related to outgoing invoices and purchases.