FAQ

Scan2x is a software application that simplifies scanning of paper documents, saving time, enhancing compliance and increasing the efficiency of user tasks. It is a walk up, scan and walk away kiosk-type system that allows firms to scan documents in efficient ways not previously possible.

Regular scanners expect users to select from a long list of settings – resolution, colour, double or single sided, and more. The user is expected to specify where the scanned document should be saved, and then is further expected to provide indexing information to enable retrieval later. Scan2x simplifies this by one-button job selection – the user simply selects the document being scanned and the rest is set completely automatically.

Many advanced scanners feature high PDF compression, some job definition functions, OCR features and even networked operation. But no other Scan2x-type solution packs all our features into one powerful package.

Scan2x is a Windows-based application, running on Windows 7 and above, and can be operated using a touchscreen interface or mouse & keyboard. Minimum recommended hardware specifications are Intel i5 or equivalent, with 8GB of RAM.

The space Scan2x occupies depends upon the PC chosen to run it, and the scanners you have connected to it. In a typical setup, a touchscreen PC is mounted to a wall like a picture frame. Underneath it, a scanner is placed on a cupboard top with the PC processor inside it.

Scan2x is able to have up to four scanners connected simultaneously. This makes possible the scanning of documents on different media into the same PDF. For example, a plastic ID card requires a scanner with a straight-through paper path, whereas a large scanning job would be better served by a larger, front-loading scanner.

Scan2x can integrate with any Document Management System that is able to pick up incoming documents from a shared folder. In addition it can talk to any Document Management System that exposes a SOAP Web Service. Finally, Scan2x has specific connectors to Canon’s Therefore DMS and Microsoft Sharepoint.

Scan2x is designed to function like a Bank ATM for scanning, and is not licenced by the number of users.

Scan2x requires users to authenticate before scanning – these users can be Active Directory users or internally defined users. Authentication methods include PIN number, swipe card, proximity card and fingerprint readers.

Part of each job definition on Scan2x includes the destination for the final scan. These include email destinations, shared folders, document management systems and SOAP web service destinations.

Yes, each action on Scan2x is centrally logged for audit and compliance requirements.

Each job on Scan2x is defined by the administrator, and these can be customized at any time.

Many systems today are able to pick up incoming documents automatically from shared folders. Integration can therefore function by setting up Scan2x jobs to save PDFs into this folder.

Any paper document can be automated and scanned using Scan2x. Structured documents in which key information is always in the same place (eg invoices, where the invoice number is always printed in the same place) can be completely automated – key metadata can be automatically read from each document and passed to your favourite Document Management System.

Each document scanned by Scan2x is automatically passed through world-leading Optical Character Recognition engines – OCR. This enables all printed text to be searchable.

Yes, Scan2x is able to detect and read many different types or barcodes and QR Codes.

National Identity Cards and Passports that adhere to the international ICAO standards for Machine Readable Zones (MRZ) are automatically recognized and read by Scan2x. By reading the MRZ, Scan2x automatically collects all the relative information as metadata. In addition it checks the security checksum and expiry date of the document and advises the user if any of the tests fail.

It is possible to set up a Scan2x job that will accept a batch of business cards and produce a PDF for each one in which all the text on the card is searchable. This allows a company to capture and share contact information from the business card collections of all staff members.

Any organization in any business sector will benefit from Scan2x if they have paper documents that require scanning.

Scan2x can be downloaded and installed via an install file. We have videos online here that show how to use and configure Scan2x.

Scan2x comes with a one-year warranty, following which a mandatory annual care package must be purchased. This care package provides 24/7 access to our support and help systems.

Scan2x is licenced on a per-Scan2x basis, irrespective of the number of users.

Yes, we offer support via a number of channels – online help, online how-to videos, email, phone, chat and Teamviewer.

Demo videos and other materials can be found here.

Regional resellers can be found here: https://www.avantechsoftware.com/scan2x/implementation-partners/

We will be happy to hear from you as a prospective end-user or if you’re interested in reselling Scan2x. Kindly email us on info@avantechsoftware.com.